ODMS Cloud Dictation & Transcription Workflow

What is ODMS Cloud?

ODMS Cloud is the cloud-based OM Dictation Management System from OM SYSTEM, formerly Olympus. It connects authors and transcriptionists through a managed professional dictation workflow without requiring an organisation to maintain its own dedicated dictation server.

Authors record their dictation using the ODMS Cloud smartphone app or a compatible professional digital voice recorder. Audio is uploaded securely to ODMS Cloud and routed to the appropriate transcriptionist according to your workflow settings.

Transcriptionists can see assigned work, listen using professional playback controls, prepare or review the document and update each job through to completion. Authors and administrators retain visibility of dictation status without manually emailing recordings or managing shared folders.

Record

Dictate from the ODMS Cloud smartphone app or a compatible professional digital voice recorder.

Upload

Send mobile recordings directly to ODMS Cloud or automatically upload compatible recorder files through the Desktop App.

Route

Route work using Author ID, Worktype and transcription groups so new dictations reach the appropriate transcriptionist.

Transcribe & Review

Type from the original audio or review an automatically recognised draft, then complete the document and update the job status.

For authors

Record from a smartphone or professional recorder, send dictations without manually transferring audio files and monitor the progress of your work through the transcription process.

For transcriptionists

Receive assigned work, prioritise dictations and control audio playback using a compatible professional foot control while preparing or reviewing documents.

For administrators

Centrally manage users, licences, Author IDs, work types, transcription groups, routing rules and workflow settings through the ODMS Cloud administration interface.

Dictate from your phone or professional voice recorder

ODMS Cloud lets authors choose the recording method that suits them without changing the workflow behind it.

ODMS Cloud smartphone app

Record professional dictations from a smartphone, add work information and upload audio directly into the organisation's ODMS Cloud workflow from wherever you are working.

Professional digital voice recorders

Current OM SYSTEM recorders including the DS-9100 and DS-2700, along with selected professional Olympus DS-series recorders, can connect with ODMS Cloud for professional portable dictation.

OM SYSTEM also officially supports automatic dictation upload from Philips DPM8000 Series recorders, giving organisations another option when they already own compatible Philips professional hardware.

Let speech recognition create the first draft. Keep a human in the loop.

ODMS Cloud can add AI-powered background speech recognition to the traditional dictation workflow. When an authorised author's recording is uploaded, Microsoft Azure AI converts the speech into text automatically and adds punctuation.

The transcriptionist receives the recognised text together with the original audio. ODMS Cloud's correction tools allow the typist to listen to the recording, review recognised words, correct terminology and formatting and prepare the final document.

This creates a practical Human-in-the-Loop transcription process: AI handles the initial speech-to-text conversion while a person remains responsible for checking the content and completing the document.

Speech recognition is not an AI scribe. ODMS Cloud Speech Recognition converts dictated audio into text. An AI scribe or AI Assistant goes further by interpreting spoken information and generating a structured document draft.

Secure access

ODMS Cloud uses HTTPS communications and two-factor authentication to help protect access to the service.

Encrypted professional audio

Compatible professional recorders and mobile capture can support encrypted audio, including 256-bit AES encryption where configured.

Central administration

Manage users, licences, routing and workflow settings centrally rather than configuring every author's workflow independently.

Choose ODMS Cloud when...

• You already use OM SYSTEM or Olympus professional dictation hardware.
• Authors and transcriptionists need to work from different locations.
• You want cloud dictation without maintaining a dedicated workflow server.
• Authors want both smartphone and professional recorder options.
• You want optional AI-powered background speech recognition while retaining human review.

Consider SpeechLive when...

You need a broader cloud document creation platform incorporating traditional dictation and transcription together with additional real-time speech recognition, AI transcription, AI Assistant capabilities or third-party integrations.

VoiceX supports both platforms and can help determine which is the better fit for the way your team creates documents.