Managing the vocabulary

To add words to the system or delete words that you don't want to appear in your recognition results, click and open the Manage Vocabulary tab or say manage vocabulary.

The Manage Vocabulary page lists words that you have added to the vocabulary. Changes you make here apply only to you; other users of the system will not be affected. The vocabulary that was delivered with the speech recognition software is not listed.

Your system administrator can manage the vocabulary for groups of users. You can include words in your list that your system administrator has added centrally; click and select the corresponding filter.

Adding words

To add new words, click +. You can also add words directly from the text you are working on; select the word and say add that to vocabulary.

On the Add Word page, enter the word you want to add.

Short phrases, abbreviations and acronyms are also valid; the system will add them to the vocabulary as you have written them here.

If the word is pronounced as it is written, click Use Default Pronunciation. The system will recognize the word based on its spelling. Alternatively, click the microphone icon to record how you pronounce the word.

If how the word is pronounced is different from how it is written (for example, a word from another language or an abbreviation), click Enter the word as you would pronounce it and type in how you pronounce the word. The system will recognize the word based on the pronunciation you provide.

Examples of words for which the spelling is different from the pronunciation:

Word Pronunciation
coup d'etat coo detah
Worcester wooster
MB megabyte
income/expenditure income slash expenditure
IEEE i triple e

For abbreviations pronounced as individual letters, type capital letters separated by spaces (do not use dots or lowercase). For example:

Word Pronunciation
USA U S A
PhD P H D
jpeg J peg
XY chromosomes X Y chromosomes

Do not use numbers, punctuation marks or other non-alphabetic symbols when you enter the pronunciation. The maximum length is 127 characters.

Modifying words

To modify an existing word, select it in the list and click ; you can change the spelling or the pronunciation.

Words that the system has already recognized from your speech cannot be modified; nor can words for which several pronunciations have been entered.

Training words

To record how you pronounce an existing word, select it in the list and click .

On the Manage Vocabulary page, words you have trained in this way are indicated by this icon:

Deleting words

To prevent one or more words from showing up in your recognition results, select them in the list and click Delete. You can also delete words directly from the text you are working on; select the word and say do not recognize that word.

To delete a word that is not listed on the Manage Vocabulary page, click , then Delete without first selecting a word. Enter the word you want to delete and click Delete again.